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Executive Assistant To The CEO

Experience Required: 3-5 years

Location: Noida (WFO)

Job Timing: Regular Day shift

No. of Positions: 1

Job Description

Exp Range: 3-5 years

Work Location: Noida, Sector 63 (Work from office)

Roles and Responsibilities:

  • Should be fluent in English, both verbal and written
  • Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
  • Plans, coordinates, and ensures the CEO's schedule is followed and respected.
  • Making travel arrangements and detailed travel itineraries.
  • Skilled in managing group logistics, including vendor management, event planning, transportation and budgeting.
  • Organizing affordable air, hotel, and ground transportation. Make thorough travel schedules (including smooth transitions between time zones). Manage international and domestic travel procedures in collaboration with in-house travel agents.
  • Identifying affordable vendors for events, office supplies and corporate gifts. Placing timely order and coordinating delivery and shipping.
  • Advanced knowledge of Microsoft Outlook as well as basic working knowledge of Microsoft Word, Excel and PowerPoint.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

KEY REQUIREMENTS: COMPETENCIES

  • Should have 3+ years working as an Executive Assistant to senior executives
  • Should have experience communicating and dealing with external vendors, executives, and clients.
  • Should have excellent English oral and written communication (4/5).
  • Should be organized, good with documentation, patient, and demonstrate attention to details.
  • Work from the office is mandatory.
  • Excellent time management skills; ability to set priorities.
  • Must be resourceful and able to come up with cost-efficient ideas and solutions.

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